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SEQOS manages and tracks inventory through every warehouse process.

When RF terminals are used, barcodes or tags are scanned to confirm transactions in real-time.

Directed tasks are the key to a WMS. Task transactions may be prioritised and automatically queued by SEQOS on RF terminals. This reduces or eliminates the need for supervisors to direct warehouse workflow.

For a non-RF paper-based implementation, the required inventory transactions are printed on worksheets, and subsequently confirmed on desktop computers.


Receipts

Purchase orders on suppliers can be loaded from another computer system, manually keyed, or automatically generated based on product reorder levels.

Advanced Shipping Notification (ASN)
The supplier may advise the warehouse about specific deliveries including shipper contents, products and quantities. The details can be manually entered or imported into SEQOS using a file from the supplier.
Dock Booking
Supplier deliveries may be booked into a dock location at a specific time by multiple data entry clerks simultaneously. The SEQOS Dock Booking function ensures each dock has only a single delivery booked for the nominated time and duration.
Receive Stock
Stock may be received into the warehouse by scanning barcodes or tags or by data entry. SEQOS prints a stock label with a unique ID to identify all attributes of the received stock. The label should be attached to the last carton on the bottom layer of a pallet.
Visual Order Checking
If a purchase order or ASN was entered prior to the stock arriving at the warehouse, then the delivered stock can be visually checked on the screen, amendments keyed, and the receipt confirmed on a single screen. This method is often faster than scanning every barcode, if the ASN information is accurate.
Quantity Checking
Each line item may be separately configured with a maximum under and over quantity. If an incorrect quantity is received, a message is displayed and the quantity rejected.
Instructions
Special handling instructions by supplier, product, receipt or line item popup important information to the storeperson receiving the stock.
Stock ID Label
The printed stock ID label is used to reference the stock throughout its life in the warehouse and after the stock is despatched from the warehouse, since all information about the stock is attached to that particular stock record using the stock ID.

The stock ID is recorded in the customer order when the stock is picked for despatch. The barcode on the stock ID label is scanned by the RF terminal to ensure that the correct stock is putaway, replenished, picked and packed.

Pre-Addressed Packages
Line items for packages that have been labelled by the manufacturer or supplier are crossdocked immediately after receiving.
Pallet Control
Pallet brands are automatically recorded. A report is printed showing the cost of renting the pallets while they remain in the warehouse until they are returned to their owner.
Serial Numbers
Serial number barcodes or tags may be scanned and recorded for each individual item, or the start and end ranges may be entered.

Another application for serialised numbering is for motor vehicle license plates. The start and end range of each box is entered. License plates removed from the box can be separately entered as omissions.

Pricing
Supplier cost price for each product may be configured in the pricing table or entered when the stock is received. The cost price is used in stocktake report calculations.

Putaway

Location
After stock is received, the stock is automatically assigned a suitable putaway location using configurable location and product storage rules. Read more
RF
The putaway transaction is automatically assigned to a suitable RF terminal. As the stock is being stored at the putaway location, stock ID and location barcodes are scanned to confirm the transaction.
Paper Based
Alternately, a putaway report is automatically printed. After the stock is physically stored in the putaway location, the location check digits are written on the putaway confirmation sheet by the storeperson, and later entered into a workstation terminal to confirm the transaction.

Quality Inspection

Stock Status
Received stock is assigned a default stock status depending on the type of product, or the receiving clerk may assign a specific stock status, for example, saleable, quarantine, damaged.

Some products must be inspected or quarantined before they can be picked and sold. This includes products returned from the customer.

While the stock is being inspected, the assigned stock status prevents the stock from being picked.

Release
At the completion of inspection, the stock or batch of stock is assigned a different stock status, for example, saleable or scrap.

Replenishment

Auto-Generate Replenishment
When the stock level at a location decreases below a nominated level, a replenishment transaction is immediately queued on a suitable RF terminal.

Stock ID and location barcodes are scanned to confirm the replenishment transaction.

Paper Based
Replenishment may also be manually generated and optionally printed on a report.
Rules
Picking locations are usually configured for replenishment. Bulk storage locations are configured to supply stock for replenishment to the picking locations.

Each time stock is picked, written down, written up, or moved to a location, SEQOS checks the replenishment levels.

Any location may be configured with a replenishment priority, a replenishment level, and an urgent replenishment level separately for each product at the location. These values determine where the replenishment transaction is inserted into the queue when replenishment is required.

The oldest suitable stock in the warehouse, providing it has not expired, is selected for replenishment.

Product Assembly - Automated Kanban Method
The replenishment feature is also used in the SEQOS Product Assembly function. Replenishment is automatically generated for component products that are consumed during the manufacturing or assembly process.
Inter-Warehouse Replenishment
Locations may also be replenished from stock in other warehouses running on the same SEQOS implementation.

Sales Orders

Order Entry
Orders for picking stock are created by file import or manual data entry.

Default customer and product attributes simplify order creation while providing enormous flexibility for selecting stock for picking.

Customer Web Portal
Customers may access SEQOS using a specially designed secure Customer Web Portal, which allows customers to place new orders and review the progress and status of previous orders. Orders may also be printed.
Pricing
Cost prices may be configured for each product with the following attributes:
  • Effective date of the price change
  • Quantity discount tables
  • Tax tables
  • Attributes by customer or customer group

Total order cost is recorded in an account. When payment is received from the customer, the account is updated.

Order Attributes
Default attributes are copied to the order for the order's customer. All attributes can be overkeyed:
  • Default delivery address
  • Default postal address
  • Optional ship-via address
  • Delivery lead-time and distance (separately configured from each warehouse)
  • Despatch date and despatch schedule
  • Timeslot booking at delivery address
  • Transport carrier, delivery zone, preferred run number, and vehicle loading sequence
  • Back orders for stock that is not picked can be automatically generated depending on the customer and product
Product Attributes
roducts may be ordered by the customer using the customer's familiar product code. The customer product code is mapped to the warehouse product code.

Products can be restricted to specific customers or groups of customers.

Substitute products and product supercession are automatically supported.

Nominate Stock
Specific stock IDs, or products with specific stock attributes may be nominated for picking. Ordering by stock attribute is particularly useful for footware and garments when style, colour, size are ordered.

Pick, Pack & Despatch

Pick
Optimised location picking paths lead the picker through the warehouse. As the stock is picked at a location, replenishment is automatically generated when required.

Many picking methods are available to suit business requirements including pick-to-light, pick-by-label, pick-to-tote, pick-to-conveyors. All methods available for single order picking or multiple order picking.

Picking is integrated with specialised equipment including carousels, sortation diverters and check-weighing.

Pack
Packing may be integrated with picking (pick directly into despatch shipper), or managed separately.

Industry standard SSCC barcodes and tags are printed during packing and attached to the shippers.

Multiple levels of shipper may be consolidated and tracked, for example, cartons onto totes, totes onto pallets.

Special handling for fragile, dangerous and hazardous goods.

Picking Methods
Pick by label. Labels are printed for each carton (or other shipper type). The labels are attached to the cartons. This method of picking is often faster than other methods.

Picking by specific units of measure at locations, for example, dedicated locations for unit picking, carton picking, layer picking, pallet picking.

Locations may be grouped into picking stations with dedicated pickers at each station.

Kitting - Bill of Materials
Kit products which are not pre-assembled may be ordered. The order is automatically split into components products. In the case of insufficient stock, the correct number of component products are picked to make complete kit products.

Alternately, kit products may be pre-assembled prior to picking.

See Product Assembly and Kitting. Read more

Packing Control
Special handling instructions automatically popup, including instructions to pack fragile, hazardous and dangerous goods separately.

Serial numbers for serialised products are scanned again for final checking and validation.

Weights and volumes are automatically calculated or manually entered for despatch documentation.

See also Transport Management Read more


Customer Returns

Incorrect stock, damaged stock or stock that is not required by the customer may be returned to the warehouse, and automatically directed to a "Returned Goods Awaiting Inspection" location in the warehouse or store, to ensure that they are checked for saleability before return to stock.

The attributes which had been attached to those returned goods on their original receipt, and before their despatch to the customer (e.g. date of original receipt, manufacture date, expiry date, serial number) are automatically retrieved by the system and reattached to that stock record.

After inspection, the stock may be made available for picking, or may be scrapped.


Stocktake & Cycle Counting

Methods of Stocktake & Cycle Counting
Choose from these methods.
  • Full wall-to-wall count.
  • Selection by location or product for count.
  • Automatically scheduled periodic count by location or product.

RF terminals may be used for counting the stock in real-time to prevent disruption to normal warehouse activities.

Locations may be cycle counted during normal warehouse operations, or optionally blocked ("frozen") to prevent transactions from using the stock at locations flagged for counting.

Stock Valuation
When the cost prices of products is configured, the stocktake report can show variances by price.
Discrepancy Reports
A suite of reports is available to facilitate identifying lost stock.

For example, one report is sorted by quantity within product. A lost quantity at one location can be a found quantity at another location indicating that stock was moved without data entering the transaction.

The Audit Trail described in the Labour Management section is also useful for tracking lost or found stock.

Stocktake historical reports can be printed for subsequent comparison.


Product Assembly & Kitting (BOM)

Kitting While Picking
Kit products and their components are configured in the SEQOS Bill of Materials table.

Kit products in sales orders are automatically split into components products. In the case of insufficient stock, the correct number of component products are picked to make complete kit products.

Each component product may itself also be a kit product (at a lower level of nesting). Those products are automatically split into their component products. Unlimited levels of nesting are supported.

Assembly
Kit products may also be pre-assembled prior to picking, and put into storage.

SEQOS instructs the storeperson to move the required number of component products to the kitting area. As each kit product is assembled, it is placed on a pallet. When the pallet is full, putaway is automatically generated to move the pallet to a storage location.

Manufacturing
For continuous product kitting, replenishment levels are configured for each component product at a kitting location. As the component products are consumed to make kitted products, replenishment is automatically generated to move more component products into the kitting location.

Multiple levels of kitting are supported. The completed kit products may be component products for other kits, and are automatically replenished to other kitting locations for assembly.


Batch, Lot, Serial Number Tracking

All lot numbers, batch numbers, serial numbers and other stock attributes of individual stock items are recorded:

  • When stock is received
  • Throughout all transactions in the warehouse
  • In the contents of each shipper despatched to customers

Standard reports show where a particular, lot, batch or serial number is:

  • Specific location in the warehouse
  • Specific shipper intransit to the customer
  • Delivered to the customer

Easy to recall problem products, and more chance of finding lost items.